Getting Started Using Your ScoutPalDB PDA with ROV Bluetooth Scanner

Carefully unpack the PDA and scanner. Save all packaging in case of return. (Returns MUST be complete: all packaging, all cables, all bags, twist-ties etc.; all must be in as-received condition.) A stylus is stored on the top right back side of the PDA: you will use the stylus to tap on the touch-screen and operate the PDA. Put the PDA on its charger; ensure you have new AAA alkaline batteries in the ROV. Wait for a full charge. Even if you have used a bar code scanner before, please take some time now to read:

Do not install any software from CDs packaged with the PDA or scanner. Everything has been pre-installed for use with your ScoutPal subscription: the ScoutPalDB program and scanner driver software are set up, and the latest database (as of date of shipment) is in the data storage card. (SD card.)

Get familiar with the push buttons on the PDA:  Above or to the right of the screen is an on/off button, push it once briefly to turn the screen on/off, push and hold to put the PDA to sleep/wakeup or turn completely off/on. It's important to dim the screen or turn the PDA off when not in continuous use in order to conserve battery power. Under the screen is a row of buttons with pictures and a cursor control pad in the middle. From the left, the buttons are: (depending on PDA model)

Calendar -- Start Flag -- [Cursor Pad] -- OK/Close -- Envelope
-- or --
Calendar -- Menu -- [Cursor Pad] -- Envelope -- Home

Before you begin using ScoutPalDB:  Wake the PDA up from shipping: if a brief press of the power button does not turn on the screen, you may need to press and hold it to power up. In either case, once the screen is on, use the stylus to press in the tiny soft-reset button/dimple/hole on the right edge or right back side of the PDA. As the reset starts, press the scanner's button to wake it up and get its blue light blinking. You will soon be on the home Today screen, which is similar to the "desktop" on a computer.

The PDA and ROV Bluetooth radios must be on in order to communicate with each other. The PDA displays a steady blue light and/or a blue letter "B" Bluetooth icon on the Today screen when its Bluetooth radio is on, red when off. If it is off, tap the Bluetooth icon on the Today screen to turn it on. The scanner blinks blue when it is awake. If the scanner has gone to sleep, press the scan button without scanning anything, it will wake up. (Bluetooth devices go to sleep to conserve battery power.)  For best results, wake up the scanner before waking up the PDA.

Ensure that Scanner Wedge program is running and activated with the ROV so that the ROV can send scans to the PDA:  Ensure that the ROV is blinking blue, then press the PDA's rightmost "Envelope" button to start the Scanner Wedge program1, or tap the Start flag then tap Scanner Wedge.2  When starting up from a soft reset, you must give the program some time to detect the ROV and automatically activate, be patient, don't interrupt it. In the Scanner Wedge program, you can tap Tools / Connections to see if the scanner is active. If it's not, tap on it's name (it will be something like Cordless xx:xx:xx) -- then tap Activate and wait a bit. In rare cases, you may need to start Scanner Wedge, tap DeActivate then Activate to get both devices reconnected. You can also tap Tools/Exit, then press the Envelope button to totally restart Scanner Wedge. In some cases you may need to soft-reset the PDA in order to restore PDA/ROV Bluetooth pairing.3  To confirm that the scanner and PDA are working together: in Scanner Wedge tap Tools / Trace and scan a bar code, this will verify that the ROV is able to transmit its scans to the PDA. Once connected and activated, the scanner and/or PDA radios will occasionally "sleep" to conserve power, in which case the next scan will take a while to come in. With practice, you will get to know the sounds that indicate when the two device's Bluetooth connections are on and off. In all cases, Bluetooth requires a bit of patience and practice to understand. Repeated scans when they are disconnected will only interrupt or even halt the process.

Push the Calendar button or tap Start>Programs>ScoutPalDB to begin using ScoutPalDB.(1)  Your PDA was set up with ScoutPalDB2 following the steps published at, so it is ready to use. Do not repeat the setup steps.

(IMPORTANT) Keep the database up-to-date:

A storage card reader simplifies and speeds up the process of copying database updates to the storage card. Most new computers have them built-in, or you may have purchased one with your setup. If not, you can get inexpensive "plug-and-play" readers from Radio Shack, Walmart, etc. Plug the reader into a USB port on your computer, and give Windows some time to recognize it. Then remove the storage card from the PDA and plug it into the card reader. On some computers, a window into the storage card will automatically open when the card is plugged in. If not, use the “My Computer” or Start / Computer function to open the window that shows all the drives attached to your computer. The storage card will be listed as one of the removable drive(s). Double click it to open a window into the storage card. If you are not sure which drive letter(s) belong to the card reader, unplug and plug in the reader again and you will see the drive letter(s) disappear and then reappear in the list. You may have to click on more than one drive letter to find out which one belongs to the card. Once you can open the card in Windows and you know its current drive letter, you will be able to update it.

To the get the latest database update:  Browse to and install the "easy updater" on your computer, it will tell take you step-by-step through the process. If you cannot use the "easy updater" (Mac computer users, others) and you must instead update with a manual zip download and unzip procedure, be sure to click on the "How to" link on the DB download page and follow the instructions there. BE SURE TO KEEP THE PDA PLUGGED INTO A CHARGING SOURCE SO THAT IT WILL REMAIN ON THROUGHOUT THE DATABASE UPDATE PROCEDURE. Always soft-reset the PDA so that it will recognize an update. To save time, do the soft reset right after you pull the memory card from the PDA for a database update; by the time the update is finished the PDA will be rebooted and ready for the updated card.

For general PDA or scanner usage information, please refer to the manufacturer documentation.

Contact ScoutPal Support if you need more help. The direct line for subscribers only is: (541) 752-3917

1 Tap Start>Settings>Buttons to customize your PDA's buttons. To move a program to different button, first assign <none> (at top of program scroll list) to its current button.

2 If a program you need is not listed on the Start menu: tap Start>Programs and find it there.

3 In the unlikely event that Bluetooth pairing between the PDA and its ROV becomes totally lost, requiring that they be paired again: the Bluetooth pairing code is 0000 (four zeroes.)